Entry Information
WHO SHOULD ENTER
Anyone involved in marketing communications can enter, including professionals from advertising agencies, associations, corporations, direct mail companies, graphic design firms, non-profit organizations and public relations agencies, as well as illustrators, photographers, printers, producers, video directors, web-site designers and writers.
WHAT IS ELIGIBLE
Any material produced, or dated from mid July of the last year to mid July of this year is eligible.
WHAT TO SUBMIT
The following must be included in order to process your entry:
- Completed Entry Form
- 3 Copies of Entry*
- Entry Fee
* Send 3 sets of originals if at all possible. Judges cannot always evaluate your work properly if in PDF or poor quality copies. An original printed piece has a better impact on the judge. We want your work to win!
WHERE TO SEND YOUR ENTRY
Send the Entry Form, Entry Fee, and Entry Materials to:
MerComm/GLX, 500 Executive Blvd, Ste 200
Ossining, NY 10562, USA
NOMINATOR
The person submitting the entry will be our contact throughout the course of the competition, and will receive all information announcements.
! IMPORTANT !
AWARD CERTIFICATES
Should your entry win an award, your certificate will be personalized in the following format:
Nominating Company
CLIENT COMPANY
“Title of Entry”
If you would prefer any variation of the official format, kindly let us know in writing on the Entry Form.
ENTRY FEES
Fees include shipping and handling during the judging rounds, preparation costs for winners’ book, web-site presentations, awards certificate, plaque or trophy (according to level of win), plus the complete evaluation forms and judges’ comments. There is a 5% discount for submitting 5-9 entries in any set of categories or combination of classifications and a 10% discount for 10 or more entries.
Payment may be made by U.S. check, American Express, MasterCard, Visa or bank-to-bank transfer. We can no longer accept checks issued on non-U.S.A. banks. Make U.S. checks payable to MerComm/GLX. Credit card payment is also accepted via telephone: 914-923-9400. You may also FAX your entry form to 914-923-9484.
Please contact our office for information concerning bank-to-bank transfers.
REFUND POLICY
Once an entry has been sent out for judging, there can be no refund for
any reason.
DEADLINE
Entries must be postmarked by this year's deadline. Nominators will be notified upon receipt of their entries.
SHIPPING INSTRUCTIONS
Mailing/shipping costs, insurance, and handling fees for all entries are at the entrant’s expense. Duties and taxes must be paid by entrant. Send entry materials along with entry forms and fees. For foreign entries, we suggest you send your material either by airmail or courier service which will deliver them directly to our offices. To hasten your package through customs, please affix or mark in bold lettering outside the package – “Contest Material. No Commercial Value.”
RETURN OF MATERIAL
All entries submitted to the competition become the property of the GALAXY Awards and may be used for promotional purposes. Entries will be handled with the utmost care and will be returned when specifically requested on the Entry Form. We will contact you regarding the cost for shipping and handling. Please do not send irreplaceable materials. MerComm, Inc. cannot be held responsible for the replacement cost of the entry(ies).
Frequently Asked Questions
Do we really need to send 3 copies of our entry for each Category? (We are planning to submit our project into 3 categories - that's 9 sets of binders!)
Yes! Each entry is sent out to three different judging organizations, so your three categories will be evaluated by nine judge panels. This ensures that your work is fairly evaluated by a wide range of judges from an international perspective.
One of our projects is an oversize calendar. Can we send it as a PDF?
If at all possible, send 3 copies of the original, printed work. Judges look at production values, and they may not be able to properly evaluate your work as a PDF, or if poor quality copies are sent. An original printed piece has a much better impact on the judge. We want to give your work the best possible chance to impress the judges!
We produced an exhibition for which we have hard copies of photos and presentation boards. We also did a movie presenting the project. How many photos are expected and can we send them on a CD/DVD?
There is no fixed number of pictures you should send. Do your best to include as many as you think best shows off the work. Definitely send the video! If there are any print collaterals, such as brochures, press kits, tee-shirts, tote-bags, giveaway gifts, etc., be sure to include samples of these as well. Impress the judges!
We have a piece that is entirely in German/Korean/Turkish, etc. There is no English translation published. Can we still enter it?
Yes! We have judges from all over the world, and your work will be sent to judging organizations which speak your native language.
Can we answer your question? Contact Us!